§ 1 Basics on the collection of personal data

(1) The following provides information on the collection of personal data when using our website. Personal data is any data that relates to you personally, e.g. your name, address, email addresses, contact details, IP address.

(2) Personal data is collected and processed in accordance with the provisions of the German Federal Data Protection Act (BDSG) and the EU General Data Protection Regulation (GDPR). Personal data will only be processed if you, as the data subject, have given your consent or if another law permits or requires the processing.

(3) The data controller within the meaning of Article 4(7) of the EU General Data Protection Regulation (GDPR) is:

expopartner GmbH
Steinmühlenweg 4
65439 Flörsheim am Main, Germany
Phone: +49 6145 599.770

represented by Managing Directors Mr. Gerald Ambrozus and Mr. Andreas Weber.

You can contact our data protection officer at  or at our street address by writing to the attention of “Data protection officer’.

§ 2 Collection of personal data when using this website

(1) Data collection via contact form
Our website lets you contact us via a contact form. By using the form, you provide us with your personal contact details (your last name, first name, company, email address, and your message). By submitting the contact request, you give us your consent to contact you (legal basis: GDPR Article 6(1)(a).) We will delete your data as soon as it is no longer necessary to store it, or restrict its processing if there is a legal obligation to retain it. You may revoke your consent at any time. To revoke your consent, an informal notification by email is sufficient.

(2) Contact by email
Our website allows you to contact us by email. By contacting us with questions of any kind, you give us your consent to contact you (legal basis: GDPR Article 6(1)(a).) When you contact us by email, the data you provide (your email address and, if applicable, your name and other contact details) will be stored by us in order to respond to your inquiry. We delete the data collected in this context once it is no longer necessary to store it or restrict its processing if there are statutory retention obligations. You can revoke your consent at any time. An informal notification by email is sufficient to revoke your consent.

(3) Collection of personal data when applying for positions in our company
What categories of data do we use and where do they come from?
If you contact us or have contacted us with an application, we process the following categories of personal data:

Your master data (such as your first name, last name, post- or pre-nominals such as academic degrees/titles, and nationality), contact details (such as home address, (mobile) telephone number, email address), and data relating to the entire application process (cover letter, certificates, questionnaires, interviews as well as any performance evaluations, qualifications, and previous positions). Furthermore, you may have voluntarily provided us with special categories of personal data (such as health data, religious affiliation, degree of disability) and social media profiles in your application letter or in the course of the application process, in which case processing will only take place if you have consented to it.

As a rule, your personal data will be collected directly from you as part of the recruitment process. In addition, we may have received data (applicant data) from third parties (e.g. recruitment agencies).

For what purposes and on what legal basis is data processed?
We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR), the new German Federal Data Protection Act (BDSG), and all other relevant laws (e.g. BetrVG, AGG, etc.). The primary purpose of our data processing activities is to carry out and process the application procedure and to assess the candidate’s suitability for the position in question. The processing of your application data is necessary in order to decide on establishing an employment relationship. The primary legal basis for this is Article 6(1)(b) of the GDPR in conjunction with section 26 (1) of the new BDSG. In addition, Article 88(1) of the GDPR in conjunction with section 26(4) of the new Federal Data Protection Act (BDSG) and, if applicable, your separate consent pursuant to Article 6(1)(a) and Article 7 of the GDPR in conjunction with Section 26(2) of the new Federal Data Protection Act (BDSG). Where necessary, we also process your data on the basis of Article 6(1)(f) of the GDPR in order to protect our legitimate interests or those of third parties (e.g. authorities). The processing of special categories of personal data (e.g. health data) is based on your consent in accordance with Article 9(2)(a) of the GDPR in conjunction with Section 26(2) of the BDSG, unless statutory permissible circumstances such as Article 9(2)(b) in conjunction with Section 26(3) of the BDSG are relevant.

If you are not considered for a position and are rejected, we will ask you if you would like to be added to our talent pool. If you give your consent, we will add your application documents and all data collected during the application process to our talent pool. Your data is then always processed on the basis of your consent in accordance with Article 6(1)(a) of the GDPR.

You can revoke your consent to the processing and storage of your data at any time. An informal notification by email is sufficient to revoke your consent.

How do we store and process your data?

We store the application data collected in our Softgarden application system. The system is provided by softgarden e-recruiting GmbH from Germany. We have concluded a data processing agreement with this provider in order to meet the requirements of data protection and to be able to offer you maximum protection for your data. The provider’s data protection requirements are reviewed regularly. Access to the data in this system is restricted to a few employees by means of an authorization system.

The system provider’s privacy policy can be viewed here:

https://www.softgarden.de/unternehmen/datenschutz-produkte/>

We will delete your application data four months after completion of the application process for the position for which you have applied. We will only keep your data for a longer period if you have given your consent for us to do so.

If we have added your application data to our talent pool, we will store your data until you withdraw your consent. Every three months, we will ask you by email whether you still consent to your data being stored. If you object or do not respond within 14 days, we will delete your data.

We do not intend to disclose your data to other third parties. However, if we are legally obliged to do so, we will inform you accordingly.

We also offer you the option of contacting us by email at any time during the application process. When you contact us by email, the data you provide (your email address and, if applicable, your name and telephone number) will be stored by us in our email system in order to answer your questions. We delete the data collected in this context as soon as it is no longer necessary to store it, or restrict its processing if there are legal obligations to retain it.